The Congress of Nations and States is organized into four distinct bodies that interact and respond to the Congress assembled.
The governing body is the Preparatory Body. It has the overall responsibility for planning, organizing and convening the Congress assembled
Secretariat oversees administration and policy execution
Six Specialized Commissions mandated to undertake inquiries, gather relevant information, receive recommendations and proposals from nations, states, NGOs, labor organizations, businesses, religious organizations and the general public, and
The Congress assembled embodies the overarching authority to consider, adopt and authorize international protocols, rules and practices for the conduct of constructive relations between nations and states.
The Preparatory Body includes up to 24 nation and state members (it currently includes 10 members as of 6 November). The member nation designees act in their personal capacity as well as representatives of nation governments in several instances. The member state designees act in their personal capacity or as representatives of particular state governments.
The Secretariat is led by a Secretary General and Deputy Secretary General with fifteen professionals acting with portfolios as International Legal Counsel, International Relations Counselor, Secretary of Congress & Commissions, Secretary of Ethics and Security, Communications, Secretary, Secretary of Nation Relations, Secretary of State Relations, Secretary of Human Resources, Comptroller, Records & Documentation Secretary and Information Technology Secretary. All currently serve on a pro bono basis.
Six Specialized Commissions with five members each carry a specific mandate to conduct research, interviews, obtain testimony and undertake expert consultations with nations and states to prepare Draft Resolutions of references, findings, and language for Nation and State Relations Protocols to implement the economic, environmental, culture and society, political, security or justice policies and principles currently enshrined in international and domestic instruments. The protocols must take into consideration variations in relations between states and nations’ the geopolitical environment as well as the political structures, territories, histories and territory and political capacities.
The Congress is expected to be convened as a “hybrid” meeting of nation and state representatives from around the world. Due to the adverse effects of the COVID-19 pandemic, high costs of travel and lodging and the complications of political obstacles the Congress will be conducted as a Virtual/In Person event extended over a period of two weeks or more. Time zone differences, the lack of of broadband internet connection availability and availability of sufficient computer equipment are complications that must be resolved.
The Congress procedures will be developed and approved by the Preparatory Body that will serve as the Congress Convener. The Preparatory Body will facilitate submission of Protocol Resolutions reported from each of the Specialized Commissions. Multi-language presentations will be accommodated and debate for each measure will be set for specific time limits set by the Preparatory Body.